About the role
As the Office and Executive Coordinator, you’ll be the cornerstone in ensuring the efficient day-to-day operations of the office while also serving as a reliable assistant to the executive team. You’ll handle a wide variety of tasks, ranging from office management to high-level executive support, making this role ideal for someone who thrives in a fast-paced, multitasking environment. Your ability to prioritize, problem-solve, and maintain professionalism will be key to your success in this role.

Key Responsibilities

             Office Management:

• Oversee office operations, ensuring the workspace is organized, stocked with supplies, and running efficiently.
• Manage relationships with vendors, ensuring timely delivery of office supplies and services.
• Coordinate facility maintenance, repairs, and office-related projects.
• Serve as the primary point of contact for internal staff and external visitors, ensuring a welcoming and professional environment.
  
  Executive Support:
• Provide comprehensive support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Assist with the preparation of reports, presentations, and other documents for executive-level meetings.
• Handle confidential information with discretion and ensure seamless communication between executives and internal/external stakeholders.
• Coordinate logistics for high-level meetings, including scheduling, catering, and room setup.
  
  Event Planning:
• Organize and execute company events, both small and large-scale, such as team meetings, holiday parties, and offsite retreats.
• Collaborate with team members across departments to ensure smooth execution of events.
  
  Administrative Support:
• Assist with general administrative tasks such as data entry, expense reports, and invoice management.
• Support the HR team with onboarding new hires and other people-related tasks as needed.

Who You Are

• Highly Organized: You can juggle multiple tasks and deadlines with ease and know how to prioritize what matters most.
• Proactive Problem Solver: You anticipate issues before they arise and come up with solutions quickly.
• Strong Communicator: You have excellent verbal and written communication skills, and you’re able to interact with colleagues at all levels with professionalism and ease.
• Resourceful & Tech-Savvy: You’re adept at using office software and systems to streamline processes and increase efficiency.
• Adaptable: You thrive in dynamic environments and are comfortable navigating ambiguity.

Requirements

• Minimum of 2 years’ experience in office management, executive support, or a similar role.
• Bachelor’s degree preferred but not required; equivalent experience is valued.
• Strong proficiency in office tools such as Microsoft Office Suite
• Proven ability to handle confidential information with discretion.
• Experience coordinating events and managing multiple stakeholders.
• Ability to work independently with minimal supervision while being an active contributor to the team.

The recruitment process consists of:

• Personality test and logical ability test
• Cultural and background interview with global talent acquisition
• Business interview with our hiring manager
• Interview with internal partner
• Peer meeting
• Reference check

What we offer
At Tacton you will get the chance to develop your career in an organization that values teamwork and promotes individual growth. We offer a global and open environment working with the latest technology to solve important and complex problems in the manufacturing industry. We offer flexible working conditions, and our teamwork is based on knowledge sharing and professional respect.

Most importantly, we put high value on working as a team and having a great time together!

Our work culture and why you belong.
Collaborative, Engaged, Trustworthy, Customer-Oriented, and Visionary. Do any of these value words resonate with you? If so, we would love to hear more.

Our culture is so much more than words on a poster, we are all dedicated to making Tacton a great place to work. We may describe our culture as “casual” with little hierarchy, and no “big egos”. We value effort and celebrate successes. We treat each other kindly and we politely disagree with no hard feelings.

You may find that Tactonites come from many different parts of the world, with many different stories and experiences. And we think that this diversity is part of what makes us great!

We are proud to be an Equal Opportunity Employer committed to providing an environment that champions diversity. The more inclusive we are, the stronger we become.

As a Tactonite you will be welcomed with open arms (even virtually), and we have a comprehensive onboarding program that lets you get up to speed on everything Tacton does. We look forward to receiving your application. We encourage you to apply as soon as possible as we consider applications on a rolling basis.

About Tacton
Tacton is a leading Software as a Service company trusted by global manufacturers. We got started in the late 1990’s when six computer scientists figured out a revolutionary way to help Manufacturers overcome their most business-critical, product configuration challenges. Since those early days, we have grown to support global manufacturers seeking to thrive in a changing world.

We invite you to find out more about us @ www.tacton.com/about